Welcome to the Escrow Document Services Division

A seller in the State of California who resides in an HOA is required to provide the buyer with certain documents, such as the CC&Rs, Bylaws, reserve study, budget, most recent year end financial statement, one year of minutes, one year of newsletters, etc. PAS can provide those documents if the seller has not retained copies.

 

PRODUCT PACKAGES:

HOA DEMAND/DISCLOSURE PACKET / UPDATES

Description: Demand/Disclosure Packet is a document that primarily serves as the HOA's Payoff Demand Statement to Title, but also includes other required disclosures.  Please note that the Demand/Disclosure Packet is completed whenever an HOA Document Package is assembled.  

Pricing: No cost

Special Instructions: Please e-mail Escrows@pas-inc.com and provide Estimated Close of Escrow, Property Address, HOA Name, Title Company Name, Title Company Address, Title Company Phone Number, Title Officer Name, and Escrow Number.

Turnaround Time: 3-5 business days, unless there is an immediate Close of Escrow. Demand will be sent via e-mail.

FULL HOA DOCUMENT PACKAGE

Description: Package typically includes Demand/Disclosure Packet, Governing Docs, Budget, Reserve Study, Newsletter, Minutes, etc., and any other disclosure documents required/pertinent to a property’s sale.  The PRDS/CAR forms that request documentation can be filled out with the package if requested and provided, while the HOA Lender Cert/Questionnaire is NOT included.  That document must be purchased separately. 

Standard Price: $300 (5-7 Business Day completion.  Does not include delivery time.  Example: If an order is placed on 5/1/2017, order will be completed between 5/8/2017 and 5/10/2017.)

Rush Fee: +$300 additional (1 Business Day completion.  Does not include delivery time.)

Available Format: PAS is currently moving toward an electronic method of delivery, but at this time, only hard copies are available for a full document package.

Delivery: Documents can be picked up via Courier Pick-up or shipped via FedEx if a FedEx account number or air bill are provided.  Please be advised that PAS does not pay for shipping charges.

HOA LENDER CERTIFICATE / QUESTIONNAIRE

Description: HOA Lender Certificate/Questionnaire is a certification of information regarding the HOA.  The certification fee pays for each form that must be completed.  Please verify that the correct form is sent to the Escrow department, as the fee will be charged if a second form needs to be completed.

Standard Price: $150 (5-7 Business Day completion. Example: If an order is placed on 5/1/2017, order will be completed between 5/8/2017 and 5/10/2017.)

Rush Fee: +$150 additional (1 Business Day completion)

Delivery: Lender Cert/Questionnaire can be e-mailed, faxed, or mailed back once completed.

Special Instructions: Please provide Lender Cert/Questionnaire to PAS by e-mailing Escrows@pas-inc.com after placing order.  PAS does not have a standard form since lenders have varying requirements.  The Cert/Questionnaire can also be mailed or faxed to our office (see ‘’Contact Us’ section below).

INDIVIDUAL DOCUMENTS

Description: Each of the available documents can be purchased individually.  Documents normally available are CC&Rs, Budget, Articles, Budget, Reserve Study, Last 12 Months of Newsletters, Last 12 Months of Minutes, etc.

Standard Pricing: $50 EACH (5-7 Business Day completion for hard copies. Example: If an order is placed on 5/1/2017, order will be completed between 5/8/2017 and 5/10/2017.)

Rush Fee: None

Delivery: Documents can be picked up via Courier Pick-up or shipped via FedEx if a FedEx account number or air bill are provided.  Please be advised that PAS does not pay for shipping charges.

ACCEPTED FORMS OF PAYMENT

All escrow orders must be paid upfront via check or credit card and cannot be paid through escrow.  If paid via check, you do not need use this website to submit orders.  Please issue checks, payable to Professional Association Services with any applicable documentation/requests, and deliver to the Fremont address in the below 'Contact Us' section.

If you are paying via credit card, please add an order to cart, fill in applicable fields, and navigate through ordering process.

CONTACT US

Professional Association Services
42612 Christy Street
Fremont, CA 94538
 
Phone: (510) 683-8614
Fax: (510) 868-2886
Office Hours: Monday-Friday 9am-12pm & 1pm-4pm