Welcome to the Escrow Document Services Division

A seller in the State of California who resides in an HOA is required to provide the buyer with certain documents, such as the CC&Rs, Bylaws, reserve study, budget, most recent year end financial statement, one year of minutes, one year of newsletters, etc. PAS can provide those documents if the seller has not retained copies.


 Professional Association Services and OAS Management have recently updated its Escrow Document Services pricing and turnaround times. 

Please review the below information.


PRODUCT PACKAGES:

HOA DEMAND / UPDATES (to Title Company)

Description: Demand/Disclosure Packet is document provided to Title that notates the association's closing requirements and payoff demand statement.

Standard Demand: $50 Initial (3-5 business day turnaround)

Demand Updates: Free (3-5 business day turnaround) - PLEASE CONTACT PAS/OAS ESCROW DEPARTMENT DIRECTLY IF AN UPDATE IS REQUIRED

Rush Fee: +$50 additional (1 business day turnaround)

FULL HOA DOCUMENT PACKAGE

Description: Package typically includes Demand/Disclosure Packet, Governing Docs, Budget, Reserve Study, Newsletter, Minutes, etc., and any other disclosure documents required/pertinent to a property’s sale.  The PRDS/CAR forms that request documentation can be filled out with the package if requested and provided, while the HOA Lender Cert/Questionnaire is NOT included.  That document must be purchased separately. 

Standard Document Package: $300 (3-5 business days)

Rush Fee: +$300 additional (1 business day)

Electronic Delivery: By default, all Document Packages are provided via electronic link.

Hard Copy Fee: Please contact PAS/OAS Escrow Department directly to inquire.  If you require hard copies, hard copy fees will apply, tentatively at an additional $0.15/page, and the turnaround may take up to 5-7 business days.

OAS Pricing: Associations managed by OAS are variably priced, depending on management contract.  Please contact PAS/OAS Escrow Department for pricing and additional payment instructions.

HOA LENDER CERTIFICATE / QUESTIONNAIRE (LENDER-SPECIFIC)

Description: HOA Lender Certificate/Questionnaire is a certification of information regarding the HOA to lenders for the purposes of lending or refinancing.  The certification fee pays for each form that must be completed.  Please verify that the correct form is sent to the Escrow department, as the fee will be charged if a second form needs to be completed.

Standard Price: $150 (5-7 Business Day completion)

Rush Fee: +$150 additional (1 Business Day completion)

Delivery: Lender Cert/Questionnaire can be e-mailed, faxed, or mailed back once completed.

Special Instructions: Please provide Lender Cert/Questionnaire to PAS/OAS Escrow Department by e-mailing Escrows@pas-inc.com after placing order.  The Cert/Questionnaire can also be mailed or faxed to our office (see ‘’Contact Us’ section below).

 HOA LENDER CERTIFICATE / QUESTIONNAIRE (GENERAL PAS/OAS FORM)

*** NOT AVAILABLE YET, BUT COMING SOON! ***

Description: HOA Lender Certificate/Questionnaire is a certification of information regarding the HOA to lenders for the purposes of lending or refinancing. PAS/OAS certifies a standard set of information that is commonly found on Lender Certificates/Questionnaires.  If a lender has a specific questionnaire that needs to be filled out, please order the Lender-Specific version.

Standard Price: $100 (1-3 Business Day completion)

Rush Fee: +$100 additional (1 Business Day completion)

Delivery: Lender Cert/Questionnaire can be e-mailed, faxed, or mailed back once completed.

INDIVIDUAL DOCUMENTS

Description: Each of the available documents can be purchased individually.  Documents normally available are CC&Rs, Budget, Articles, Budget, Reserve Study, Last 12 Months of Newsletters, Last 12 Months of Minutes, etc.

Standard Pricing: $50 EACH

Rush Fee: None

Electronic Delivery: By default, all Individual Documents are provided via e-mail.

Hard Copy Fee: Please contact PAS/OAS Escrow Department directly to inquire.  Hard copy fees will apply, tentatively at an additional $0.15/page.


ACCEPTED FORMS OF PAYMENT

All escrow orders must be paid upfront via check or credit card and cannot be paid through escrow.  If paid via check, you do not need use this website to submit orders.  Please issue checks, payable to Professional Association Services with any applicable documentation/requests, and deliver to the Fremont address in the below 'Contact Us' section.

If you are paying via credit card, please add an order to cart, fill in applicable fields, and navigate through ordering process.


CONTACT US

Professional Association Services
42612 Christy Street
Fremont, CA 94538
 
Phone: (800) 371-5598
Fax: (510) 868-2886
Office Hours: Monday-Friday 9am-12pm & 1pm-4pm

 
OAS Management
6572 Oakmont Drive, Suite A
Santa Rosa, CA 95409
 
Phone: (707) 539-5810
Fax: (510) 868-2886
Office Hours: Monday-Friday 9am-12pm & 1pm-4pm